TERMS & CONDITIONS
TERMS OF USE
Last Update: September 20, 2024
Welcome to Hidden Sidewalks! These Terms of Use govern your access to and use of the Hidden Sidewalks website and other digital platforms (collectively, the "Sites"). By using or accessing the Sites, you affirm you are able and legally competent to accept and agree to these Terms and to our Privacy Policy. If you do not agree, please do not use the Sites.
Please take the time to review these Terms of Use before accessing any of our Sites. This document includes important clauses that detail how disputes between you and us are resolved, along with disclaimers and limitations of our responsibility towards you.
1. Eligibility to Use Sites
The Sites are not intended for use by individuals under the age of 18. You must be at least 18 years old to access and use the Sites. By accessing, using, and/or submitting information to or through the Sites, you confirm that you are at least 18 years old.
2. Your Commitments when using the Sites
By accessing or using the Sites, you confirm that:
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All the information you provide is accurate, current, and complete.
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If you make a reservation or purchase a service through the Sites, you are doing so either for yourself, for friends or family members with their consent, or as an authorized agent for your client.
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If you make a reservation or purchase a service through the Sites, the payment details you provide are valid and can be used to verify your identity and process the transaction.
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The email address you provide in connection with a booking or purchase is personal, unique, and used exclusively by you.
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3. Prohibited Use of the Sites
You agree to use the Sites only for lawful purposes and in accordance with these Terms. You are prohibited from using the Sites:
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In any way that violates any applicable national or international law or regulation.
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To exploit, harm, or attempt to exploit or harm minors in any way by exposing them to inappropriate content.
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To engage in any conduct that restricts or inhibits anyone’s use or enjoyment of the Sites, or which may harm Hidden Sidewalks, its users, or expose them to liability.
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To impersonate or attempt to impersonate Hidden Sidewalks, a Hidden Sidewalks employee, another user, or any other person or entity.
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To transmit any unlawful, fraudulent, defamatory, obscene, or otherwise objectionable material.
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To interfere with the proper working of the Sites, introduce malicious or harmful software, or disrupt the Sites' functionality.
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4. Changes to Terms, Sites and Services
We reserve the right to modify these Terms of Use at any time. When we make changes, we will update the "Last Update" date at the top of this document. Your continued use of the Sites after the posting of any changes means you accept the modified Terms. We also reserve the right to modify, suspend, or discontinue any service or feature of the Sites without notice. Hidden Sidewalks shall not be liable for any suspension or discontinuation of services.
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5. Use of Sites on Mobile Devices
Access to the Sites may be available via a mobile device. Standard data charges from your mobile service provider may apply. By using our Sites on your mobile device, you agree that you are solely responsible for any such charges.
6. Messages and Communications
By using the Sites and providing your contact details, you agree to receive electronic communications from us, including through email or messaging platforms such as WhatsApp, Line, or other similar services. You can opt out of receiving communications at any time by contacting us, but certain necessary communications related to your booking or account cannot be opted out of.
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7. Third-Party Links and Services
The Sites may link to, interact with, or be available on websites, applications, platforms, and services or products operated and owned by third-parties (“Third Party Sites”) such as tour booking platforms, travel agencies, or social media providers. If you access such Third Party Sites or products, note that different terms and privacy policies may apply to your use of the Third Party Sites or products. None of the links to the Third Party Sites is deemed to imply that we endorse the Third Party Sites or any content contained therein. We do not control or monitor the content, functionality or accuracy of Third Party Sites. You use Third Party Sites at your own risk. We have no liability for any damages or loss alleged to be caused in connection with any use of or reliance on any content, services, or purchases available on or through any Third Party Site.
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8. User Content
You may submit, upload, or share content (such as reviews, feedback, or other materials) via the Sites. By doing so, you grant Hidden Sidewalks a non-exclusive, royalty-free, worldwide, perpetual license to use, modify, reproduce, and display such content in connection with our business. You are solely responsible for any content you submit, and you agree not to submit any content that is unlawful, defamatory, obscene, or otherwise objectionable. We reserve the right to remove any content at our discretion.
9. Intellectual Property Rights
The Sites, including all text, graphics, logos, images, and software, are the property of Hidden Sidewalks GK or its licensors and are protected by copyright, trademark, and other intellectual property laws. You may not reproduce, distribute, modify, or create derivative works from any content without our express written permission.
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10. Legal Disputes and Agreement to Arbitrate
In the event of any dispute or claim arising from or relating to these Terms or your use of the Sites, you agree to resolve such disputes through binding arbitration. The arbitration shall be conducted in accordance with the rules of the Japan Commercial Arbitration Association (JCAA), and the proceedings shall take place in Tokyo, Japan. By agreeing to arbitration, you waive any right to a jury trial or to participate in a class-action lawsuit.
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11. Indemnification
You agree to indemnify, defend, and hold harmless Hidden Sidewalks GK, its affiliates, and its employees from any claims, liabilities, damages, losses, or expenses (including legal fees) arising from your use of the Sites, violation of these Terms, or any unlawful or wrongful conduct related to your account or content submissions.
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12. Disclaimer of Warranties
The Sites are provided on an "as is" and "as available" basis. Hidden Sidewalks makes no representations or warranties of any kind, either express or implied, regarding the operation of the Sites or the information, content, materials, or services offered. We do not guarantee that the Sites will be available at all times or that they will be free from errors, viruses, or other harmful components.
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13. Disclaimer of Liabilities
To the fullest extent permitted by law, Hidden Sidewalks GK shall not be liable for any damages of any kind arising from the use or inability to use the Sites, including but not limited to direct, indirect, incidental, punitive, and consequential damages. This includes any damages resulting from errors, omissions, interruptions, defects, delays, or unauthorized access to or alteration of the Sites.
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14. Governing Law
These Terms shall be governed by and construed in accordance with the laws of Japan, without regard to its conflict of law principles. Any legal action or proceeding relating to your access to or use of the Sites shall be instituted in the courts of Tokyo, Japan, and you consent to the exclusive jurisdiction and venue of such courts.
BOOKING CONDITIONS
Last Update: September 20, 2024
These Booking Conditions apply to all bookings made directly through Hidden Sidewalks' Sites or via third-party platforms (such as tour booking platforms or other authorized agents). By making a booking, you agree to be bound by these conditions. If you purchase through third parties, additional terms specific to those platforms may apply.
1. Booking and Payment Terms
To secure your booking, full payment is required at the time you make your reservation. Your booking will only be confirmed once we've received the full payment, and we'll send a confirmation email to the address you give us during the booking process. Please make sure the contact information you provide is correct and up-to-date, as all communications regarding your booking will be sent via email or other specified methods. Our Sites displays prices in the local currency of the country where the tour is located. We accept a variety of payment methods on our Sites, including major credit cards and debit cards. Bookings made directly through our Sites are processed through a secure payment gateway to ensure the protection of your financial data.
2. Modifications to Bookings
Requests to modify a booking, such as changes to the tour date, number of participants, or special requirements, are subject to availability and may result in additional charges. The possibility of modifying a booking depends on the timing of the request. If the request is made too close to the scheduled tour date, modifications may not be possible. Specific time frames for making modifications will be outlined in our Cancellation Policy. If you need to request a modification, please contact us via email as soon as possible.
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3. Cancellations and Refunds
Cancellation and refund policies will be detailed separately in our Cancellation Policy, which will outline the specific conditions under which refunds may be issued, and any associated fees.
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4. Third-Party Bookings
When booking through third-party platforms or any other agents, please note that your booking may be subject to their terms and conditions in addition to those of Hidden Sidewalks. This includes but is not limited to their payment, modification, and cancellation policies. Hidden Sidewalks is not responsible for any actions or policies of such third parties.
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5. Admission and Entry
Upon booking a tour or service, you will receive a confirmation email containing the meeting location, time, and additional instructions. Guests must arrive at the specified meeting point at least 10 minutes before the tour begins. Hidden Sidewalks cannot compensate, refund, or reschedule guests who miss their tour due to traffic, delays, or other circumstances beyond our control. Please plan your travel accordingly. For verification purposes, all members of your group must carry a valid photo ID on the day of the tour. The use of illegal substances or controlled substances is strictly prohibited during any Hidden Sidewalks tour. Smoking, including tobacco, e-cigarettes, or vaporizers, is allowed only in designated smoking areas where provided.
6. Special Requirements
Hidden Sidewalks offers walking tours that require participants to be able to walk for extended periods and distances. The specific physical requirements for each tour are provided on the relevant page of our website. We suggest wearing comfortable shoes suitable for walking long distances. Guests are responsible for informing Hidden Sidewalks of any health concerns, physical limitations, dietary restrictions, or allergies that may affect their ability to participate, especially in Walk&Taste tours. Failure to notify us of such conditions in advance may result in the inability to accommodate these needs during the tour. Hidden Sidewalks assumes no liability for this.
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7. Assumption of Risk
By participating in our tours, you acknowledge that there are inherent risks involved in walking tours and activities. This includes, but is not limited to, walking on uneven surfaces, exposure to various weather conditions, and consuming food or beverages during certain tours. You agree to assume all risks and responsibilities for your own health, safety, and well-being during the tour.
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8. Travel Insurance
Hidden Sidewalks highly recommends that all participants have comprehensive travel and health insurance that covers the activities involved in the tour, including medical emergencies, accidents, and cancellations. Hidden Sidewalks assumes no liability for any injuries, accidents, or issues that may arise during the tour, and all participation is at your own risk.
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9. Right to Manage
Hidden Sidewalks reserves the right to manage and modify the content and structure of its tours and services as necessary. This may include, but is not limited to, adjusting the tour route, substituting guides, or canceling tours in the event of circumstances beyond our control.
10. Changes to Terms
We reserve the right to update or change these Booking Conditions at any time. It is your responsibility to review these terms before booking. If significant changes to the terms should affect your booking, we will notify you via email or through the platform where the booking was made.
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11. Indemnification
By booking and participating in any Hidden Sidewalks tour, you agree to indemnify and hold harmless Hidden Sidewalks, its employees, agents, and partners from any claims, liabilities, damages, or expenses (including legal fees) arising from your participation in the tour, your breach of these Booking Conditions, or any third-party claims related to your actions.
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12. Disclaimer of Liabilities
Please be aware that Hidden Sidewalks does not provide any warranties or guarantees regarding the content, services, or outcomes of any tours or activities. By participating, you do so at your own risk, and we are not liable for any injury, loss, damage, or inconvenience that may occur during or after the tour. Hidden Sidewalks disclaims all liability to the fullest extent permissible by law for any damages or losses arising from your participation in the tour, including any indirect, incidental, or consequential damages.
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13. Legal Disputes and Agreement to Arbitrate
In case of any disputes arising from your booking or participation in a Hidden Sidewalks tour, you agree to first seek resolution through amicable negotiation. If such negotiations fail, any dispute will be resolved through binding arbitration under the laws of Japan. By agreeing to these Booking Conditions, you waive your right to participate in any class action lawsuit against Hidden Sidewalks.
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14. Governing Law
These Booking Conditions are governed by and construed in accordance with the laws of Japan. Any legal proceedings arising out of or in connection with these terms must be filed in the courts of Tokyo, Japan, and you consent to the exclusive jurisdiction and venue of such courts.
CANCELLATION POLICY
Last Update: September 20, 2024
This Cancellation Policy applies to all bookings made directly through Hidden Sidewalks' Sites or via third-party platforms (such as tour booking platforms or other authorized agents). The terms outlined here govern the conditions under which cancellations, amendments, and refunds are granted, and the responsibilities of both Hidden Sidewalks and its guests.
1. Cancellations Due to Our Fault
We work very hard to ensure that all tours run as scheduled. In the rare event that Hidden Sidewalks cancels a tour due to unforeseen circumstances, guests will be notified via email or other provided contact methods as soon as possible. In such cases, guests will be offered the following options: a full refund of the amount paid or the option to reschedule the tour for another available date. Hidden Sidewalks is not liable for any additional expenses incurred by the guest (e.g., transportation, accommodations) due to the cancellation.
2. Cancellations Upon Your Request
We understand the importance of flexibility when planning a stress-free trip. Hidden Sidewalks does not charge fees for eligible cancellations. If guests need to cancel their booking due to personal reasons (such as a change of plans or schedule conflicts), the following conditions apply:
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Cancellations made more than 72 hours before the scheduled tour time are eligible for a full refund.
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Cancellations made between 24 and 72 hours before the scheduled tour time will receive a 50% refund.
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Cancellations made within 24 hours of the tour start time are non-refundable.
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3. Third-Party Bookings
Please note that specific cancellation policies and terms may apply when booking through third-party platforms. In such cases, you must refer to the cancellation and refund terms provided by the third-party platform at the time of booking. Hidden Sidewalks cannot modify or override third-party cancellation policies. Any changes, refunds, or cancellations must be processed directly through the third-party platform in accordance with its terms and conditions. We encourage you to review their policies carefully before booking.
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4. Force Majeure
In case of force majeure (such as natural disasters, government-imposed restrictions, pandemics, strikes, or any other events beyond the control of either party), both parties have the right to cancel the booking. In such cases, guests will receive a full refund if the cancellation occurs before the tour begins. If the tour is interrupted or shortened due to force majeure after it has commenced, no refunds will be issued for the portion of the tour that has already taken place.
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5. Late Arrivals and No Shows
Guests are required to arrive at the designated meeting point 10 minutes before the scheduled start time. If a guest arrives late or does not show up for the tour, Hidden Sidewalks cannot delay the tour or offer a refund. Late arrivals are considered no-shows after 10 minutes from the scheduled start time, and no refunds or rescheduling will be provided. No exceptions for missed tours due to traffic, transit delays, or other personal issues will be made.
6. Amendment Policy
Amendment requests (e.g., changing the tour date or number of participants) are subject to availability and timing. Amendments made more than 72 hours before the scheduled tour are generally permitted without additional fees. Amendments requested within 72 hours of the scheduled tour time are subject to our discretion and may incur a fee.
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7. Refunds Policy
All refunds will be processed via the original payment method used during the booking. Please allow up to 7-10 business days for refunds to appear in your account. Refunds for cancellations through third-party platforms will be handled according to the third party's policies. Hidden Sidewalks does not control the refund process for bookings via third-party platforms.​
8. Changes to This Policy
We reserve the right to update or change this Cancellation Policy at any time. It is your responsibility to review this policy before booking. By continuing to use our services after changes are made, you agree to the revised policy.​